When documenting supplier audit findings it is vital to be precise impartial and аудит поставщика factual. Begin consolidating your observations right after the audit concludes while details are still clear in memory. Adopt a consistent format that includes sections for the supplier name audit date location team members and scope of the audit. This promotes uniformity in reporting and enables trend analysis across audit cycles.

Stick to observable facts rather than personal interpretations. For instance rather than claiming the supplier is negligent note that safety gear was not worn by three workers during material handling. Provide concrete data like dates times staff names and product traceability codes when pertinent. This level of detail supports transparency and helps the supplier understand exactly what was observed.

If a violation of requirements is detected describe it fully completely and precisely including the standard or requirement that was not met. Reference applicable regulations internal policies or industry guidelines so the supplier can verify the justification for the observation. Do not use generalizations like ineffective systems or insufficient execution. Replace it with concrete gaps like uncalibrated measuring devices or absence of signed training logs for SOP X.

Capture visual evidence or gather sample files exclusively with explicit consent. Include them as attachments with clear labels. These visual aids can clarify complex issues and provide incontrovertible documentation for appeals or investigations. Always obtain consent before recording any personal information or proprietary processes.

For every observation propose a practical remedy and a realistic timeframe for resolution. Partner with the supplier to define timelines that reflect their available manpower and tools. It fosters a cooperative rather than adversarial relationship. Document their acceptance or rejection of the finding along with their proposed response.

Maintain a log of all findings and track their resolution over time. This enables detection of chronic problems and verifies long-term supplier development. Provide aggregated insights to management while safeguarding granular data per GDPR or other regulatory mandates.

Conduct routine assessments of your documentation framework. Ask audit team members and suppliers for feedback on clarity and usefulness. Continuous improvement of your documentation practices leads to more effective audits and stronger supplier relationships.